Platform | 04 / Payments

Payments built into your operating system.

Quote, invoice, collect, reconcile. The payments layer that turns finished work into cash flow without the manual chase.

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The problem

Generic payment processors were never built for the work you do.

Stripe, Square, and PayPal handle the card processing. Field service operators handle everything else. Deposits chased by text. Invoices generated by hand. Reconciliation done in a spreadsheet at the end of the month. Refunds and disputes tracked in email threads. The payment processor sees one transaction. Your business sees the whole job, the customer relationship, the recurring contract, and the cash flow that depends on all three. The payments layer has to live inside the system that runs the operation.

Capabilities

Eight payment workflows. One platform.

Every payment workflow service operators run, from one-off quotes to multi-vehicle fleet contracts, lives inside the same record as the job that produced it.

Stripe-connected checkout

One-click payment from the customer's portal. Stripe Connect deposits funds directly to your bank. No second tool, no second login, no second reconciliation step.

Quote-to-payment flow

A quote becomes an invoice the moment the work is signed off. The customer pays from the same portal where they approved the quote. The whole flow lives in one record.

Deposits and milestone payments

Collect a deposit on quote approval. Stage payments to milestones for ceramic coatings, multi-day jobs, or fleet contracts. Cash flow stops being the bottleneck.

Recurring billing for contracts

Fleet detailing accounts run on subscription billing. Set the cadence, attach the vehicles, and CoreOP generates the invoices on schedule. Renewals and pause-resume controls included.

Multi-currency support

Operators with international clients quote and collect in USD, CAD, EUR, GBP, AUD. Stripe handles the conversion. Your books stay clean.

Reconciliation across accounts

Stripe fees, platform fees, vendor payouts, and customer payments all reconcile back to the job that produced them. The ERP layer reads the same data without an export.

Failed payment recovery

Card declines, expired cards, insufficient funds. CoreOP retries on a schedule, surfaces issues in the dashboard, and prompts the customer to update payment before the next cycle.

Branded customer billing portals

Customers see your brand, not CoreOP. They approve quotes, pay invoices, view receipts, and manage subscriptions inside an experience that feels like yours.

The flow

Quote to cash, in six steps.

The same record carries the quote, the work, the invoice, the payment, the reconciliation, and the next recurring cycle. No handoff between tools.

  1. QUOTE

    Customer approves the quote from the branded portal. Deposit auto-charged if configured.

  2. WORK

    Job runs through scheduling, dispatch, and field documentation. Photos and signoffs attach automatically.

  3. INVOICE

    Signoff triggers the invoice. Amount auto-calculates from approved quote line items and any add-ons.

  4. COLLECT

    Customer pays one click. Stripe processes, Stripe Connect deposits to your bank within two business days.

  5. RECONCILE

    Fees, payouts, refunds, and net revenue reconcile back to the job. The ERP layer reads it directly.

  6. RECUR

    Subscriptions for fleet contracts queue the next billing cycle. Renewal alerts fire at the right time.

Industry-aware

Payment workflows shaped by your industry.

Aviation operators collect a 25 percent deposit on a $5,000 ceramic coating before the aircraft enters the hangar. Auto operators charge a $200 deposit on a multi-day paint correction. Fleet contracts bill monthly across a dozen vehicles per cycle. The payments layer adapts the workflow without forcing you into a generic billing model.

See how the payments layer applies on CoreOP Aviation and CoreOP Auto, or browse the full lineup at CoreOP products.

Connected layers

Payments is the fourth layer of CoreOP's platform.

The CRM hands customers off to Payments at quote approval. The FMS hands jobs off at signoff. Payments hands reconciled data to ERP for reporting. Five layers, one platform, no duplicate entry.

02

CRM

Customer record drives the billing portal. Every payment, every receipt, every subscription attaches to the customer history automatically.

Learn about CRM03

FMS

Field signoff triggers the invoice. Time tracked on the crew app feeds the line items. Payment closes the loop on the job.

Learn about FMS05

ERP

Reconciliation flows into reporting without a manual export. Revenue, fees, payouts, and cash flow visible across the whole operation.

Learn about ERP

Stop chasing payments. Start running the operation.

See how the CoreOP payments layer ships with every CoreOP product. Aviation today, Auto today, more industries shipping next.

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