Quote to paid, in one system.
Build a quote from your standard job library, take a deposit at approval, invoice on completion, and collect on file. No stitched together processors. No exports.
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Standard jobs. Real math. Ready to send.
Build a quote from a standard job library the shop owns. Standard jobs carry labor lines, parts, and time expectations so the number a customer sees is the number the shop actually produces. Rate by task type: routine maintenance, avionics, airframe, engine, RII. Each rate belongs to a task category so the invoice reflects the mix, not a flat blended number.
The shop owns the standard jobs.
Standard scopes are your standard jobs, carrying labor lines, parts, and expected hours. The next quote is a click, not a rebuild from a blank sheet.
The right rate on the right line.
Routine maintenance, avionics, airframe, engine, and RII rates each belong to a task category. The invoice reflects the mix, not a flat blended number.
Squawks convert to quote lines.
Every squawk captured at intake carries through to a quote line item with the ATA chapter and the customer narrative attached. Nothing is retyped.
Portal ready in one click.
Send from the shop, viewed by the customer, signed in the portal. Approval routes into the visit and reserves parts on order.
Quote builder
Q-2026-0187 · N724MJ
Draft
Airframe
$145/hr
Engine
$185/hr
Avionics
$175/hr
Inspect
$135/hr
Approval and deposit in the same step.
A quote is approved with a deposit at the approval step. The deposit posts to the visit and reserves parts on order. When the invoice is issued the deposit applies without a manual reconcile. Milestone billing and progress invoices carry the same context so the back office is not tracing what the deposit was for six months later.
- Card, ACH, or wire. Customer picks at approval.
- Deposit posted to the visit and available on the invoice.
- Milestone billing tied to work order status.
Deposit collection
Q-2026-0187 · approved
Coastal Charter
Quote total
$2,720.75
Deposit due (25%)
$680.19
Payment method
The invoice writes itself from the work performed.
When the visit closes, the invoice is generated from the executed work orders, the labor logged, the parts installed, and the standard job rates. Deposits and prior payments are applied. The customer sees the same numbers your back office sees. No exports, no spreadsheets, no reconciliation email chain.
Split billing between owner and operator on the same visit. Attach the RTS record so the customer receives the invoice and the release together. Send from the shop, portal ready, one click.
Invoice
INV-2026-0417 · WO-0483
Due Jul 16
You stop chasing payment.
Customer payment methods are on file inside CoreOp. Reminders go out on schedule. AR aging is a live view, not a report. When a collection call is needed, the caller has the full context of the visit and the invoice in front of them. Every contact is logged.
AR aging
Skyline MRO · live buckets
$18,675 outstanding
Current
$8,412
1–30
$5,207
31–60
$3,110
61–90
$1,204
90+
$742
Open invoices
One number the customer sees and the shop earns.
Same standard jobs, same rates, same visit, same invoice, same receipt. The money side lines up with the work side because they are the same system.